Morecambe Bay Amateur Radio Society
- The Society shall be known as, “Morecambe Bay Amateur Radio Society”.
- The aim of the Society shall be to further the interests of all its members in any amateur radio or social events.
- The Society shall be non-political and non-sectarian.
- The Society shall be affiliated to the Radio Society of Great Britain.
- Membership of the Society is through election by the Committee.
- The Committee shall have the power to elect honorary members to the Society.
- Membership of the Society shall be at the discretion of the Committee. A filled in application form with the signatures of two paid-up members is required. Upon acceptance of the application, the treasurer will collect the appropriate membership fee.
- Senior members shall be 18 years of age or over, on the 1st
- Junior members shall be under the age of 18 on the 1st March and pay no subscription fee.
- Honorary Life Membership may be granted to any person who, in the opinion of the Committee, has rendered outstanding service to the Society. Honorary Life Members must still pay Trimpell SSC membership.
- Any person wishing to take advantage of the training facilities, with the exception of Foundation Licence training, must apply for membership of the Society.
- It shall be a condition of membership of the Society that each member shall be a paid up member of Trimpell Sports and Social Club and shall produce a current membership card, when required by the Committee.
- The conduct of the Society shall be vested in the Committee, which shall retire and a new Committee elected at the Annual General Meeting, which shall be held in March each year.
- The Committee shall comprise the following officer positions:
The informal positions;
Web site administrator
Auditors (2 members)
are not voted on but agreed with those willing to fill the positions.
Others as and when needed as decided by the committee, are not voted on but agreed with those willing to fill the positions.
- All other fully paid-up members of the Society have full voting rights at any meeting they attend.
- The Committee shall have the power to co-opt members to form sub-committees and shall define the function of such sub-committees.
- At least one third of the Committee shall constitute a quorum, providing at least two of the four officers are present.
- No officer of the Committee may be an official of any other radio society, excluding support groups such as repeater groups or the RSGB.
- In the event of a vote becoming tied, the Chairman shall exercise a casting vote.
- The President is not elected annually unless the position is vacant or the Committee votes to remove the current President from the position.
- The position of President does not exempt that person from payment of membership fees.
- Committee meetings shall be held when necessary. Committee members who are unable to attend such meetings may forward apologies to the Secretary.
- Casual vacancies for absent members of the Committee may be filled by co-option. The co-opted members shall only hold office for the period until such time as the absent members are re-installed.
- The existing officers shall retire at the AGM and the President shall conduct the election of the officers. If the President is not present, then the assembled members should nominate a member to conduct the election of the officers.
- The Committee shall approve all Society expenditure.
- The Secretary shall:
- publish the Society’s calendar of events,
- keep proper records of the minutes of all meetings,
- give notice to the members of the dates of each meeting,
- inform members of the date of any AGM/EGM giving not less than 21 day’s notice,
- maintain a register of all Society equipment and relevant serial numbers,
- keep a copy of the Constitution of the Society, which shall be available for inspection by any member.
- The Treasurer shall:
- keep proper account of all finances of the Society,
- maintain a register of all members of the Society,
- prepare an annual balance sheet, properly audited for approval at the AGM,
- ensure the Secretary has an up-to-date copy of the membership list,
- with the exception of the petty cash, pay all monies received on the Society’s behalf, into the Society’s bank account as soon as possible.
- The accounts shall be open to inspection by any member of the Society upon request to the Treasurer.
- The financial year of the Society shall end on the last day of November.
- The banking account shall be in the name of the Society. Four officers of the committee should be registered with the bank as account signatories. If it is not possible to have four officers, other member(s) of the society should be co-opted as signatories, as agreed by the members.
The officers are;
This is to enable changes to be made to the bank account when needed.
n.b. The above must not be related in anyway.
The bank account must be set up so that the signatures of TWO out of the FOUR signatories will be needed to allow changes to be made to the bank account. The Treasurer and one other officer (or member, as agreed by the membership) will hold bank debit cards. The holders of the two banking cards must not be related in any way.
- The Society shall take out public liability insurance to cover all its meetings and activities, if not provided automatically by RSGB membership.
- Annual subscriptions are to be due from after the completion of the AGM. Subscriptions to be paid to the societies bank account (via BACS transfer) or cash to the Treasurer (if BACS is not possible), and in such an amount as the Committee shall decide.
- If any person joins the Society part way through the year, the Committee shall have the power to adjust the dues paid, pro-rata.
- Any member who is more than two months in arrears with annual subscription, shall be deemed to have resigned theirmembership of the Society.
- Members may invite guests to the Society’s meetings.
- No guest or visitor may attend more than three meetings in any one year without applying for membership.
- Any person who is not a member of the Society wishing to take advantage of the examination facilities, [with the exception of the Foundation exam], must make a contribution to the Society, of an amount decided by the Committee.
- One third of the total membership of the Society shall form a quorum at the Annual General Meeting.
- Nominations for the Officers shall be delivered to the Secretary before the date set for the Annual General Meeting. In the event of insufficient nominations, the acting chairman shall call for nominations from the Members at the Annual General Meeting.
- An Extraordinary General Meeting of the Society shall be convened at the request in writing to the Committee by one quarter of the membership. The meeting shall be convened as soon as possible, giving members 21 day’s notice in writing and containing the agenda and motions submitted for the EGM. The EGM shall only deal with items on the agenda. A quorum shall be one third of the total membership of the Society.
- MBARS is a sub-section of Trimpell and as such can only be dissolved by following the procedure as laid out in the Constitution of the Trimpell Club.
- Committee meetings shall be open for all members to attend. Where matters of a personal nature are discussed, then all or part of the meeting may be limited to the officers only.
- The Committee shall have the power to expel any member whose conduct, in the opinion of at least three-quarters of the Committee, renders that person unfit to be a member of the Society. No member shall be expelled without having first been given the opportunity to appear before the Committee.
- The Committee may ask any person attending a meeting to leave, if that person is deemed to be causing disruption.
- No equipment belonging to MBARS may be disposed of without the agreement of the Committee at a full Committee meeting, AGM or EGM, following a vote to approve the same.
- The Committee, whose decision shall be final in all matters, shall deal with any matter not provided for within this Constitution.
- In the event there are not enough candidates to fill the officer positions at an AGM, the members present may decide to place the control of the Society temporarily in the hands of one of the members present, and that member shall abide by this Constitution except that the following text shall be omitted from rule 6 in Meetings above “at the request, in writing to the Committee by one quarter of the membership”. They will use this temporary position to arrange an EGM to resolve the problems encountered. This may only happen if a two-thirds majority of the members present at the AGM vote in favour of this option.
Email Group reflector
- Any request to be added to the MBARS Email Group reflector (presently at https://groups.io/g/mbars) by a non-member, must be agreed at a club meeting first.
- Any member in arrears with their subs (under Subscriptions rule 3 above) will be removed from the email group reflector.
- No alteration shall be made to the Constitution, except at the Annual General Meeting, or at an Extraordinary General Meeting called for this purpose.
- No alteration shall be made to the Constitution unless approved by a majority of two thirds of the number of votes cast at an AGM or EGM.
- All members shall abide by the Constitution of the Society and any decisions decided upon by the Committee.
Last revised March 2023